When an EHR system is discontinued or replaced, Triyam helps with preserving history with data archiving. The historic medical and financial information in the old system needs to be put in a safe, secure place and the information made available to those who need it. In other words, it needs to be archived.
Don’t risk your data. As a provider, it’s your responsibility to preserve historical patient data.
- Stay compliant Providers are required to retain data, both clinical and financial, for a minimum of five years based on their state’s laws. Find out the medical record retention laws for your state and facility.
- Reduce costs Maintaining multiple systems to store historic patient medical and financial records is expensive. Triyam will convert current data to a new EHR/EMR and archive historic data so that you can shut down older systems.
- Legal and Practical Historic documentation is a necessity for legal matters, and vitally important to healthcare providers and facilities.
- Physicians will need historic medical records, lab reports and clinical notes.
- Billers, insurance companies and collectors need access to billing and receivables history.
- Bookkeepers, accountants and auditors need access to accounts payable and payroll records.
- Security and Privacy Older hardware and software are targets for hackers, ransomware, and thieves – putting your data at risk to loss or corruption, and breaches in security and privacy. Older systems may not take advantage of current firewalls and virus protection. Repair and service becomes more expensive or non-existent.
With Triyam’s Fovea data archive system, you will have all of your data at your fingertips when you need it.
What happens to my old data when I upgrade to a new EHR/EMR?
When an EHR system is discontinued or replaced, the historic medical and financial information in the old system needs to be put in a safe, secure place and the information is made available to those who need it. In other words, it needs to be archived. An archive is a separate system from your new EHR. When users sign into the archive app, they can access all of the legacy data. Depending on their user rights they may see all or some of the historic reports and data stored and organized in the system. For example, in the archive you can see all patients and their historic charts, medications, treatments, billings, insurance claims, payments, and more. You will also be able to see historic vendor and employee records.
The most common functions of the data archive system are to:
- Search and query – clinical and financial data for Continuity of Care, and
- Download, view, and print reports for Release of Information
Where is the archive system housed?
The archive can be hosted on your local server. However, the trend is to operate the archive in the Cloud because it is easier to operate and maintain. In the Cloud, the archive vendor is responsible for many of the concerns surrounding security, privacy, redundancy, backup, disaster recovery, and compliance to HIPAA and other regulatory requirements. In the Cloud, you never have to worry about running out of disk space, backing up, and maintaining the data. In addition, queries and reports can be accessed from computers, laptops, iPads, or mobile devices.
Triyam’s medical records and archive application, Fovea, makes your transition easy, and it guarantees future access to historic information.
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