Acute care hospitals spend a large amount of time documenting patient care information in Electronic Health Records (EHRs.) This is because clinicians need to use the EHRs to understand the patient’s overall condition, make clinician decisions, and communicate with other caregivers. This may not seem like a major problem until the clinician is confronted with challenges pertaining to legacy systems such as:
- Searching patient records in various historical systems – especially due to incomplete data.
- Remembering the passwords and menu configuration for those systems.
- Accessing and processing the data while maintaining the current operational data in the new systems.
Such challenges with system interoperability can contribute to clinician burnout, which may cause negative consequences for patient continuity of care and destruct clinical operational workflows affecting further patient care coordination. Data in multiple legacy systems can also affect data security and integrity, and create vulnerabilities in the organization’s systems.
Even if the acute care hospital decides to address such challenges by converting and migrating its historical records into the new system, the go-forward system might not be completely compatible with the data format of the data in legacy systems and cause other challenges. This could require the retention of some of the legacy systems with incompatible data at additional costs.
Such a situation is terrible for an acute care organization, as the organization is forced to keep data in legacy systems and miss out on acquiring valuable clinical insights in the patient’s data. The improper maintenance of data could lead to increased inappropriate hospital admission and acute care transfers.
Also, the acute care organization must ensure that its healthcare data is retained in compliance with HIPAA and other legal requirements.
- Federal laws such as the Health Insurance Portability and Accountability Act (HIPAA) require that any records associated with HIPAA be retained for a minimum of six years starting from when the HIPAA-compliant policies were first implemented.
- The Centers for Medicare and Medicaid Services cites 42 Code of Federal Regulations (CFR) to establish the minimum of a 7-year retention period for medical records following the Date of Service (DoS).
- Each state in the US also has its own set of retention laws to be followed by healthcare facilities. Such state laws usually mandate that legacy data be retained between the duration of five to twenty-five or more years, depending on the state the organization is in, and the patient’s age.
Triyam helps acute care hospitals extract, convert, and migrate some data to the new EHR or archive their legacy data from multiple systems to the new system or to Triyam’s recommended archival solution, ‘Fovea EHR Archive ®.’ If the historic data is archived to Fovea, the archive can be integrated with the new system for quick access to both historical and operational data that can be provided for future information requests to various caregivers. This would help support health information exchange.
Fovea can be the one-stop solution for all the problems faced by the hospital.
- Data from multiple systems can be archived into Fovea, thus providing a single unified platform and excellent interoperability for accessing historical data.
- As our solution is vendor-agnostic, any type of data can be archived in it. This eliminates the maintenance of legacy systems, which can then be decommissioned, resulting in significant cost savings for the hospital.
- Fovea is HIPAA-compliant and SOC2-certified, and helps retain data as per statutory retention requirements.
- Fovea has extensive capability to connect to external systems via API interfaces; whether it is connecting to the new EHR/ERP or for Single Sign-On.
The Single Sign-On (SSO) feature in Fovea can help clinicians reduce time on their EHRs, as the functionality provides them with the ability to acquire historical data from multiple systems instantly by simply logging into Fovea from their current EHR. This makes a very easy Release of Information and downloading workflow for the users. Thus, through SSO, the acute care hospital staff can save time searching through multiple EHRs and enjoy seamless interoperability between the go-forward EHR, Fovea, and legacy systems. Therefore, Fovea can help improve overall clinician satisfaction and workflow, resulting in better clinician morale.
Fovea also has built-in PowerBI analytics, which supports the creation of statistical reports, and dashboards, and has a graphical analysis tool with the ability to drill down into the data and gain valuable insight that can then be presented graphically and published as a report to all users and exported, if needed. This is a necessary tool for clinicians that need enterprise reporting and analytics.
As Fovea is a cloud-based solution, it allows acute care hospitals to securely access data anytime and anywhere on a PC, iPad, or mobile device and share information with other healthcare caregivers as needed. This helps improve patient care and satisfaction by eliminating the technology barrier between the caregiver and the patient.
Related: About Fovea EHR Archive
How Triyam helps Acute Care Hospitals
Triyam has provided such data management solutions for various acute care hospitals. Choosing Triyam’s team of experts as your partner provides the extensive experience needed to help your acute care hospital meet its data management requirements.
Our team performs data extraction, conversion, migration and archival, based on retention guidelines and organizational needs, with collaboration with the facility at every step of the project. We ensure that our customer’s data is managed in a way that would provide their acute care hospital with a higher return on investment, improve their workflow, and help them manage their data in the long run with an optimal data management strategy.
Interested in Triyam’s data management solution for your Acute Care Hospital?