According to the Commonwealth Fund National Survey of FQHCs, in 2013, 93% of centers used an EHR, and by 2018 that number had risen to 99%. Federally Qualified Health Centers (FQHCs) have multiple legacy systems across departments and sites with large amounts and types of patient information, such as high-quality clinical, claims, demographics, financial and administrative data. The legacy systems may be retained for statutory purposes. However, while accessing legacy data, due to the lack of interoperability between the legacy EHRs, the FQHC staff may find themselves confronted with challenges such as:
- Searching records in various historical systems.
- Remembering the passwords and menu configuration for multiple systems.
- Accessing and processing the data while maintaining the current operational data in the new systems.
These challenges contribute to burnout for physicians, clinicians and nurses, which may cause negative consequences for patient care, and destruct operational workflows.
Even if the FQHC decides to address such challenges by converting and migrating their historical records into the new system, the go-forward system might not be completely compatible with the data format of the data in legacy systems and cause other challenges. This could require the retention of some of the legacy systems with incompatible data at additional costs.
Also, the FQHC must ensure that its healthcare data is retained in compliance with HIPAA and other legal requirements.
- Federal laws such as the Health Insurance Portability and Accountability Act (HIPAA) require that any records associated with HIPAA be retained for a minimum of six years starting from when the HIPAA-compliant policies were first implemented.
- The Centers for Medicare and Medicaid Services cites 42 Code of Federal Regulations (CFR) to establish the minimum of a 7-year retention period for medical records following the Date of Service (DoS).
- Each state in the US also has its own set of retention laws to be followed by healthcare facilities. Such state laws usually mandate that legacy data be retained between the duration of five to twenty-five or more years, depending on the state the organization is in, and the patient’s age.
Triyam helps FQHCs extract, convert, and migrate some data to the new EHR or archive their legacy data from multiple systems to the new system or to Triyam’s recommended archival solution, ‘Fovea EHR Archive ®.’ If the historic data is archived to Fovea, the archive can be integrated with the new system for quick access to both historical and operational data that can be provided for future information requests. This would help improve care coordination and patient care.
Fovea can be the one-stop solution for all the problems faced by the hospital.
- Data from multiple systems can be archived into Fovea, thus providing a single unified platform and excellent interoperability for accessing historical data. This would optimize data access, improve operational efficiency, and reduce manual tasks for staff members.
- As our solution is vendor-agnostic, any type of data can be archived in it. This eliminates the maintenance of legacy systems, which can then be decommissioned, resulting in significant cost savings for the hospital.
- The SaaS model supports creating statistical reports, dashboards, and graphical analysis tools, with the ability to drill down into the data. This feature would help clinicians improve population and public health through more advanced reporting and disease surveillance.
- Fovea is HIPAA-compliant and SOC2-certified, and helps retain data as per statutory retention requirements.
- Fovea has extensive capability to connect to external systems via API interfaces; whether it is connecting to the new EHR/ERP or for Single Sign-On.
The Single Sign-On (SSO) feature in Fovea can help physicians, clinicians and nurses reduce time on their EHRs, as the functionality provides them with the ability to acquire historical data from multiple systems instantly by simply logging into Fovea from their current EHR. This makes a very easy Release of Information and downloading workflow for the users. Thus, through SSO, the FQHC staff can save time searching through multiple EHRs and enjoy seamless interoperability between the go-forward EHR, Fovea, and legacy systems. This would also help automate and streamline provider workflow, thereby increasing clinical efficiency and patient engagement.
As Fovea is a cloud-based solution, it allows FQHCs to securely access data anytime and anywhere on a PC, iPad, or mobile device and share information with other healthcare providers, patients, insurance companies, regulators, and auditors as needed.
Related: About Fovea EHR Archive
How Triyam helps Federally Qualified Health Centers (FQHCs)
Triyam has provided such data management solutions for various Federally Qualified Health Centers. Choosing Triyam’s team of experts as your partner provides the extensive experience needed to help your hospital meet its data management requirements.
Our team performs data extraction, conversion, migration and archival, based on retention guidelines and organizational needs, with collaboration with the facility at every step of the project. We ensure that our customer’s data is managed in a way that would provide their FQHC with a higher return on investment, improve their workflow, and help them manage their data in the long run with an optimal data management strategy.
Interested in Triyam’s data management solution for your Federally Qualified Health Centers?