What You Must Know About EMR EHR Data Conversion? When switching to a new Electronic Health Records (EHR) or Electronic Medical Records (EMR) vendor, it’s crucial to understand that not all of your data will seamlessly transfer to the new system. Often, hospitals and healthcare providers mistakenly assume that they can completely abandon their old system after migrating to a new one. However, even with the adoption of a new EHR, many organizations find themselves still paying annual support fees to their legacy EHR system simply to retain access to historical patient information.

At Triyam, we specialize in comprehensive solutions for EHR and EMR data management. Whether you’re replacing your EHR or retiring it, our services encompass Data Extraction, Conversion, Archival, and Migration to ensure a smooth transition.

EMR EHR Data Conversion

Here are some key considerations you should be aware of regarding EMR/EHR Data Conversion and Archival:

  1. Cost Efficiency:

The initial implementation cost of a new EHR system can be substantial. Unfortunately, this is often not the end of the financial burden. The legacy EHR vendor may demand payment for accessing historical data stored in their application. It’s crucial to recognize that you own your patient data, and you don’t need to fall into this financial trap. Triyam can assist you in EHR Conversion by extracting all your historical data from the legacy EHR, eliminating the need to continue paying for access. By archiving legacy data in Triyam’s medical records archival system, Fovea, facilities can retire their legacy EHR and achieve significant cost savings.

  1. Ownership and Compliance:

Understanding the ownership of patient data, compliance requirements, and hidden costs in EMR data conversion is crucial for ethical, legal, and financial reasons. It ensures that patient data is treated with the respect and security it deserves, helps healthcare organizations avoid costly legal issues, and allows for effective planning and budgeting throughout the conversion process.Triyam can provide insights into these aspects and help you navigate the complexities of data ownership and compliance regulations.

  1. State Mandates:

Hospitals need to establish a medical records retention policy that aligns with state-mandated requirements. These requirements can vary from state to state, with many states stipulating a minimum data retention period of five years, and potentially longer for minors. Triyam can assist in extracting historical medical and financial records from the legacy EHR and consolidating them into a single archival system. This not only ensures compliance with HIPAA and state regulations, but also offers convenient access to patient history, facilitating continuity of care. Additionally, it simplifies the tracking and servicing of requests for Release of Information from patients.


In summary, it’s important for you to understand your role in the critical areas of cost, compliance, and state regulations when adopting a new EMR/EHR.

Contact us to learn more about our EMR/EHR Data Conversion and Archival services. We’re here to support your healthcare organization in efficiently managing and transitioning your valuable patient data.

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