CPSI Data Archival and Migration: Ensuring Smooth Transitions and Secure Data Management
Triyam has facilitated data archival and migration for CPSI (now TruBridge) clients, successfully archiving over 150,000 clinical records.
Using Triyam’s Data Extraction Suite, organizations can eliminate outdated and insecure CPSI servers through a one-time data extraction, putting an end to expensive annual maintenance fees. Once the data is migrated, organizations are provided with a front-end application to view the migrated CPSI data and generate commonly used reports.
About CPSI:
CPSI EHR is a healthcare software with a US market share of 6.9% that provides solutions for acute, ambulatory, post-acute, and patient engagement settings. Founded in 1979, CPSI is the parent of four companies: Evident, LLC; American HealthTech, Inc.; TruBridge, LLC; TruCode, LLC; and iNetXperts, Corp. d/b/a Get Real Health. It is a cloud-based radiology information system and medical billing services solution provider. CPSI EMR Software, by considering the unique needs of rural facilities, works seamlessly throughout practices, reducing the number of clicks and navigation hassles by setting goals and continuously integrating the latest advancements, making patient care the primary focus.
Why Triyam?
Triyam has over 12 years of in-depth experience with CPSI (now TruBridge), including modules like Centriq and Thrive. Our EMR/EHR data migration specialists can examine, clean, convert, and archive data before migration, ensuring compliance with regulations and alignment with your organization’s unique definitions and properties. Our technology experts ensure smooth transfers by verifying that data integrity is maintained throughout the process. Additionally, they confirm that no adverse changes have been made to other operations and ensure that the transmitted data is complete and easily accessible.
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Our Client’s Voice:
Triyam provided our facility an affordable and functional archive solution for our small, Critical Access Hospital. Their team was very easy to work with and quite knowledgeable, they were able to extract 8 years of data from two old EMR system allowing us to terminate a support contract with that company that is now no longer needed. The interface in Fovea is a great tool to now access those records in the cloud. We are grateful for their assistance and will call on them again if needed in the future.
–IT Director, Knoxville Hospital & Clinics
The best course of action when deciding to switch to CPSI or another new, forward-thinking EHR is to design a strategy for old data. To effectively transition to a new EHR and ensure your legacy data is synchronized, follow these three steps:
- Make a System Inventory Record
When transitioning EHRs, it is critical to understand the specifics of the source systems you intend to retire. This inventory tool will log details about historical systems to help scope the necessary levels of effort for data extraction, migration, and retention. You can also determine contract renewal dates, system static dates, and A/R wind-down plans to prioritize the order in which systems will be targeted for decommission dates. - Establish a Legacy Strategy for Data Management
A plan outlining which data will be moved to Oracle Cerner (or any other future EHR) and which data must be retained and accessible via an archive solution is crucial. This plan can support your EHR change management efforts and provide guidance for data archiving and system decommissioning projects. - Decide the Right Archive Provider
When selecting your partner, consider the most crucial elements, including system experience, product characteristics, security posture, and project management philosophy. Most organizations accumulate a significant amount of data over time. Not only is switching to a new system generally not advised, but many vendors also limit the volume of data that can be transferred. What are your plans for the remaining data?
Data archiving offers an affordable and legally compliant way to manage data over time. CPSI customers can access their legacy data archived in our SaaS platform, Fovea, which also reduces the cost of maintaining other legacy systems.
Our team can assist your organization with migrating data to and from CPSI by offering:
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- Integration Developers
- Integration Engine Upgrades and Enhancement
- Integration/Application Training
- Integration Training
- Integration Assessments
- Legacy Support
- Data Conversion Experts
- Monthly Support Agreements
- Integration Project Management
Methods of CPSI Data Migration
A well-structured procedure is essential for an effective CPSI Data Migration. We can apply the following procedure to any data migration requirement if we have access to the database, database schema, and resources knowledgeable about the workflow data collection:
Project Planning for Migration
- Assessment of Scope
- Migration Development of Project Plans
- Set Aside a Specific Resource for Test Planning
Findings, Evaluation, and Needs
- Verify the Data Sources
- Verify the specifications
- Examine the Workflow
- Construct Crosswalks
Create, Test, Verify, and Execute
- Create a Loading Strategy
- Create Scripts for Migrations
- Carry out the Test Migration.
- Create a plan for the execution of production.
The data migration technique from Triyam is a compilation of tried-and-true best practices customized to fit your unique organizational requirements. The appropriate actions taken at each stage of the process ensure the security and integrity of the data.