Health Data Management (HDM) of healthcare data, information, and knowledge for decision support by care providers, teaching hospitals, research centers, pharmaceuticals, and biotech businesses is at the core of health informatics. The delivery and support of medical treatments are improving because of changes in healthcare data management. The amount of data gathered from patients has increased recently. No one would be able to obtain or comprehend the information they need to adequately treat their patients without proper data management. Therefore, organizations employ tools like electronic health records and healthcare customer relationship management systems to enhance patient care.


Healthcare Data Management Software


  1. What is healthcare data management software?
  2. Who manages data in healthcare?
  3. What is HIPAA-Compliant Hosting?
  4. What makes a database HIPAA compliant?
  5. What Are The Best Ways To Manage Health Data?
  6. What are the challenges of Health Data Management?


What is healthcare data management software?

The process of storing, safeguarding, and analyzing data gathered from various sources is known as healthcare data management.  Healthcare data management is the processing of managing the lifecycle of health data. Data is produced, kept, analyzed, archived, and then deleted. Data is also kept safe and secure to uphold rigorous levels of confidentiality and integrity, and it is only accessible to those who need it. Health systems may develop comprehensive views of patients, personalize treatments, increase communication, and improve health outcomes by managing the abundance of healthcare data that is readily available.


Digital data, on-premises, in the cloud, and outside at the edge of the network for mobile and telehealth as well as medical devices and equipment, are becoming more and more important in healthcare data management.  Data management is required for both organized and unstructured data. For the large amounts of data that need to be maintained and analyzed in healthcare data management software (HDMS), some organizations are beginning to adopt a data warehouse. A clinical decision support system (CDSS) is a component of these systems that makes use of all the data that has been accumulated to automate patient interpretation, care regimens, and therapies.


Who manages data in healthcare?

Data management in healthcare is regulated by the government. Federal law, namely HIPAA, requires all healthcare providers and organizations to use data management practices that secure healthcare information and protect patient privacy.


What is HIPAA-Compliant Hosting?

A web hosting service that complies with HIPAA regulations is one that meets or exceeds the administrative, physical, and technical security requirements established by the Health Insurance Portability and Accountability Act regulations of 1996, as well as their 2003 Security Rule and Privacy Rule amendments. These rules obligate managed service providers, HIPAA-covered businesses, such as healthcare providers, and pertinent third parties to safeguard and respect the integrity of patient data.


What makes a database HIPAA compliant?

Databases are not by nature HIPAA-compliant, but cloud hosting companies can offer the cloud services and database administration services necessary to make compliance simple.

To achieve compliance with HIPAA regulations, organizations must implement the following measures:

  • Access management
  • Data protection
  • Auditing User identification
  • Disaster recovery and data backup
  • Business Associate Agreements 


What Are The Best Ways To Manage Health Data?

Health information is obtained from the patient through the clinician, who then inputs it into a system of medical records. Primary care practitioners typically employ an EHR as an electronic replacement for paper record-keeping. Through a personal health record (PHR), of which they are the custodian, the patient has access to their medical information.

Providers may engage their patients on a new level by utilizing the full potential of the information from the patients, allowing them to participate from home, and having direct access to the information recorded in the EMR/EHR. In less stressful settings, pre-consultation and pre-surgery forms can be digitally filled out at home, and subsequent home blood pressure measurements can be logged and monitored online by the patient.

Not all data in the EMR and EHR can be directly shared with the patient, such as biopsies for suspected cancer or other life-changing and worrying test results or predictions. Policies on sensitive data need to be implemented to protect the patient from receiving critical test results alone without emotional and clinical support from their healthcare provider.


What are the challenges of Health Data Management?

The ability of people—both the patient and the healthcare provider—is at the center of challenges in health data management. All parties involved in the healthcare value chain must have their demands taken into account while developing processes and technologies. The following are some of the main difficulties in managing health data:

Data Security – Data must be stored securely, with confidentiality and integrity, and only those who need access should be able to access it. The first step towards enhancing outcomes and moving away from our present ineffective fee-for-service paradigm of care delivery and payment integrity is mandating that data be shared securely. Additionally, this helps safeguard patient information from unauthorized parties who might exploit it for ransomware or other nefarious purposes. The US Health Insurance Portability and Accountability Act (HIPAA) requires that data be protected. Government rules for role-based access and at-rest and in-transit encryption must be followed by the system. The system must also be durable and secure against online threats.

Data integration – Integration of health data from different stakeholders, such as the patient, provider, lenders, payers, and government, is crucial. For the management of public health data, it is beneficial to integrate and analyze a variety of healthcare data, including clinical, operational, and financial data. This includes fusing this data with external population health data and other socioeconomic determinants of health.

Datasets catalog – It is difficult to tag and manage a comprehensive set of metadata with appropriate ontologies and taxonomies (for various parts of each dataset related to the others) since there are so many different datasets– from asset IDs and EMRs, Claims, EHRs, Accounts Receivables, and other sources.  Additionally, the intake, replication, and combining of data can produce duplicates, errors, and other abnormalities that need to be found and corrected in order to prevent a variety of issues, from payment fraud to adverse drug reactions.

 Maintaining data quality– A healthcare data management system must be able to convert between various healthcare data formats.